Transit Times by Student Report

Support Document for Transit Times By Student Report

Report Name:

Transit Times By Student Report

Overview:

The Transit Times By Student Report provides detailed information about the transit times for each student on specific bus routes within a specified date range. This report includes data such as the average transit time, trip count, and bus details. It is essential for monitoring individual student transportation patterns and ensuring efficient bus operations.

Report Type:

Transportation Report

Key Information Provided:

• Organisation
• Date range
• Student name and number
• Bus route
• Average transit time in minutes
• Trip count

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Transit Times By Student Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range, student, and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• Organisation: Select the organisation or school (e.g., ACC Hobart) to which the report pertains. Ensures the data is relevant to your institution.
• Date Range: Specify the date range for which you need the report. For this report, the date range is from 05/07/2024 to 05/07/2024.
• Student: Select "ALL" to include all students or specify individual students.

Understanding the Report:

Columns:

• Student Name and Number: The name and unique identifier of the student. Example: Aaron Buhendwa Didi - 930.
• Bus Route: The bus route identifier and time period. Example: T1 Bus 2 AM 2024 AM.
• Average Minutes: The average transit time in minutes for the student on the specified route. Example: 59.0.
• Trip Count: The number of trips taken by the student on the specified route. Example: 1.

Key Metrics:

• Average Transit Time: Tracks the average time each student spends on the bus for each route.
• Trip Count: Monitors the number of trips taken by each student on specified routes.

Common Use Cases:

• Student Monitoring: Ensuring students are not experiencing excessively long transit times and identifying those with irregular travel patterns.
• Route Optimization: Identifying routes that may need adjustments to reduce transit times and improve efficiency.
• Transportation Planning: Using data to plan and optimize school transportation services for individual students.

Tips for Interpretation:

• Compare Transit Times: Compare average transit times for different students to identify potential issues or inefficiencies.
• Focus on Outliers: Pay attention to students with significantly higher or lower transit times to understand the reasons and take corrective actions.
• Analyse Trends: Use the data to identify trends over time and make data-driven decisions to improve transportation services.

Related Reports:

• Trip Details Report: Provides detailed information about each bus trip, including student details and trip times.
• Bus Utilisation Report: Offers insights into bus usage and occupancy.
• Student Transport Report: Provides detailed information on student transportation patterns.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Transit Times By Student Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.