Bus Check Report

Support Document for Bus Check Report

Report Name:

Bus Check Report

Overview:

The Bus Check Report provides a detailed account of the bus checks conducted on a specified date. It lists the routes, buses, and the checks performed by the driver, supervisor, and teacher. This report is crucial for ensuring the safety and compliance of bus operations within the school.

Report Type:

Bus Utilisation

Key Information Provided:

• Date of the event
• Event group (AM/PM)
• Bus number
• Route details
• Checks performed by driver, supervisor, and teacher

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Bus Check Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range, route, and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• From Date/To Date: Specify the date range for which you need the report. This helps in narrowing down the data to a specific period.
• Route: Select the specific bus route(s) you are interested in. Useful for focusing on particular routes.
• Route Group: Choose the group of routes if applicable. This helps in managing and viewing grouped route data.
• Organisation: Select the organisation or school to which the report pertains. Ensures the data is relevant to your institution.

Understanding the Report:

Columns:

• Date: The date when the bus check was conducted. Example: 05/07/2024.
• Event Group: Indicates whether the check was in the AM or PM. Example: AM.
• Bus: The bus number involved in the check. Example: BMC - Bus 3.
• Route: The specific route name or identifier. Example: New Gisborne_2024.
• Bus Check Driver: Indicates if the bus driver performed the check. Example: None.
• Supervisor Check: Indicates if the supervisor performed the check. Example: None.
• Teacher Check: Indicates if the teacher performed the check. Example: None.

Key Metrics:

• Bus Check Driver: Tracks whether the driver has performed the required checks.
• Supervisor Check: Tracks whether the supervisor has performed the required checks.
• Teacher Check: Tracks whether the teacher has performed the required checks.

Common Use Cases:

• Safety Compliance: Ensuring that all required checks are performed to maintain safety standards.
• Audit Purposes: Maintaining records of bus checks for audits and compliance reviews.
• Performance Monitoring: Monitoring the adherence of drivers, supervisors, and teachers to the required check procedures.

Tips for Interpretation:

• Check Completeness: Ensure that all checks (driver, supervisor, teacher) are marked appropriately. Any "None" values should be investigated.
• Consistency: Look for patterns in the checks performed. Consistency in checks indicates adherence to protocols.
• Anomalies: Identify any anomalies where checks were not performed and take corrective actions.

Related Reports:

• Bus Utilisation Report: Provides detailed information on bus usage and occupancy.
• Driver Report: Details the activities and performance of bus drivers.
• Student Transport Report: Offers insights into student transportation details and patterns.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Bus Check Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.