Bus Check Report

Report Name:

Bus Check Report

Overview:

The Bus Check Report provides a detailed account of the bus checks conducted on a specified date. It lists the routes, buses, and the checks performed by the driver, supervisor, and teacher. This report is crucial for ensuring the safety and compliance of bus operations within the school.

Report Type:

Operational Compliance

Key Information Provided:

• Date of the event
• Event group (AM/PM)
• Bus number
• Route details
• Checks performed by driver, supervisor, and teacher

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Bus Check Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range, route, and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• From Date/To Date: Specify the date range for which you need the report. This helps in narrowing down the data to a specific period.
• Bus (Route) or Bus (Event) Group: Select the specific bus route(s) you are interested in. Useful for focusing on particular routes.

Understanding the Report:

Columns:

• Date: The date when the bus check was conducted. Example: 05/07/2024.
• Bus: The Route Name the check. Example: BMC - Bus 3.
• Bus Check: Driver name, login time and check time ndicates if the bus driver performed the check. Example: Joe Smith LOGIN: [07:44] - [ CHECK: 09:07]
• Driver: Driver Name. e.g. Joe Smith
• Supervisor Check: Indicates if a Supervisor was on board the bus during transit. Supervisor name (tag holder), on time, off time, check time. Example: John Jones ON: [07:47] - [ OFF: 08:49]
• Teacher Check: Indicates a teacher performed a final check on arrival or departure. Teacher name (tag holder), time on, time off. Example: OSHC Supervisor ON: [08:46] - [ OFF: 08:49].

Key Metrics:

• Bus Check: Tracks whether the driver has performed the required checks.
• Supervisor Check: Tracks whether the supervisor has performed the required checks.
• Teacher Check: Tracks whether the teacher has performed the required checks.

Common Use Cases:

• Safety Compliance: Ensuring that all required checks are performed to maintain safety standards.
• Audit Purposes: Maintaining records of bus checks for audits and compliance reviews.
• Performance Monitoring: Monitoring the adherence of drivers, supervisors, and teachers to the required check procedures.

Tips for Interpretation:

• Check Completeness: Ensure that all checks (driver, supervisor, teacher) are marked appropriately. Any "None" values should be investigated.
• Consistency: Look for patterns in the checks performed. Consistency in checks indicates adherence to protocols.
• Anomalies: Identify any anomalies where checks were not performed and take corrective actions.

Related Reports:

• Bus Utilisation Report: Provides detailed information on bus usage and occupancy.
• Driver Report: Login records for the driver
• Trip Details report: Offers insights into student trip activity and patterns.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data reported in the the RollCall Transport Screen and operational Dashboard.

Additional Resources:

Operational Dashboard

Guide to Bus Guardian

The Supervisor Role (aka Bus Attendant)

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