Bus Utilisation Report

Support Document for Bus Utilisation Report

Report Name:

Bus Utilisation Report

Overview:

The Bus Utilisation Report provides detailed information on the usage of buses within a specified date range. It includes metrics such as the bus capacity, expected and actual utilisation rates, and the number of travellers. This report is essential for understanding how effectively the bus fleet is being used and for identifying opportunities to optimise transportation resources.

NOTE: Only COMPLETED routes are included in the actual utilisation figures of this report. Driver compliance with end of route procedures is critical for data accuracy

Report Type:

Transportation Utilisation Report

Key Information Provided:

• Bus details
• Event group (AM/PM)
• Date
• Bus capacity
• Expected number of travellers
• Expected utilisation rate
• Actual number of travellers
• Actual utilisation rate
• Instances, total travellers, average travellers, and average utilisation for each bus

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Bus Utilisation Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• From Date/To Date: Specify the date range for which you need the report. For this report, the date range is from 05/07/2024 to 05/07/2024.
• Greater Than Actual Utilisation: Optionally, filter for buses with utilisation greater than a specific percentage.
• Less Than Actual Utilisation: Optionally, filter for buses with utilisation less than a specific percentage.
• Organisation: Select the organisation or school to which the report pertains. Ensures the data is relevant to your institution.

Understanding the Report:

Columns:

• Bus: The identifier for the bus and route. Example: AM - BMC - Bus 3.
• Event Group: Indicates whether the trip occurred in the AM or PM. Example: AM.
• Date: The date of the trip. Example: 05/07/2024.
• Capacity: The seating capacity of the bus. Example: 14.
• Expected Travellers: The number of travellers expected based on bookings. Example: 3.
• Expected Utilisation: The expected utilisation rate based on bookings. Example: 21%.
• Actual Travellers: The actual number of travellers who boarded the bus. Example: 0.
• Actual Utilisation: The actual utilisation rate based on the number of travellers. Example: 0%.
• Instances: The number of instances this bus was used. Example: 1.
• Total Travellers: The total number of travellers across all instances. Example: 0.
• Avg Travellers: The average number of travellers per instance. Example: 0.00.
• Avg Utilisation: The average utilisation rate across all instances. Example: 0.00%.

Key Metrics:

• Capacity vs. Utilisation: Comparing the bus capacity with expected and actual utilisation rates to assess efficiency.
• Traveller Counts: Total and average number of travellers per bus to understand bus usage patterns.
• Utilisation Rates: Identifying buses with low utilisation to explore opportunities for optimisation.

Common Use Cases:

• Operational Efficiency: Ensuring that buses are used efficiently by comparing expected and actual utilisation rates.
• Resource Allocation: Adjusting bus routes and schedules based on utilisation data to improve efficiency.
• Service Improvement: Identifying underutilised buses and exploring reasons to improve service offerings.

Tips for Interpretation:

• Compare Expected and Actual Utilisation: Look for discrepancies between expected and actual utilisation to identify areas for improvement.
• Focus on Low Utilisation: Investigate buses with low utilisation rates to understand the causes and take corrective actions.
• Monitor Trends: Use the report to track utilisation trends over time and make informed decisions about resource allocation.

Related Reports:

• Trip Details Report: Provides detailed information about each bus trip, including student details and trip times.
• Exception Summary Report: Provides a summary view of exceptions across multiple events.
• Student Transport Report: Offers insights into student transportation patterns and usage.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Bus Utilisation Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.