Student Stop Report

Support Document for Student Stop Report

Report Name:

Student Stop Report

Overview:

The Student Stop Report provides detailed information about the bus stops assigned to each student within a specified date range. This report includes student details, stop locations, route information, and booking status. It is essential for ensuring that students are correctly assigned to their respective bus stops and for monitoring their transportation patterns.

Report Type:

Transportation Report

Key Information Provided:

• Student ID
• Date of the report
• Route group
• Route name
• Student's first and last name
• Student number
• Code
• Grade
• Campus name
• Address
• Booking option
• Active status
• Smart route information

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Student Stop Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range, student, stop, and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• From Date/To Date: Specify the date range for which you need the report. For this report, the date range is from 05/07/2024 to 05/07/2024.
• Student: Select individual students or leave blank to include all students.
• Stop: Specify the stop, such as "LA SA."
• Organisation: Select the organisation or school to which the report pertains. Ensures the data is relevant to your institution.

Understanding the Report:

Columns:

• ID: The unique identifier for the student. Example: 188134.
• Date: The date of the report. Example: 05/07/2024.
• Route Group: The group name of the route. Example: AM or PM.
• Route: The name of the bus route assigned to the student. Example: Route 1.
• First Name: The first name of the student. Example: John.
• Last Name: The last name of the student. Example: Doe.
• Student Number: The unique number assigned to the student. Example: 123456.
• Code: The student's code or identifier used in the system. Example: STU001.
• Grade: The grade level of the student. Example: 5.
• Campus: The name of the campus the student is associated with. Example: RollCall College.
• Address: The address of the student's bus stop. Example: 123 Main Street.
• Booking Option: Indicates if the student is booked for the route. Example: Yes.
• Active: The active status of the student's booking. Example: Active.
• Smart Route: Information on whether the route is part of a smart routing system. Example: Yes.

Key Metrics:

• Route Assignment: Ensures that each student is correctly assigned to a bus route.
• Booking Status: Tracks whether students have active bookings for their assigned routes.
• Stop Utilisation: Monitors the utilisation of each bus stop based on student assignments.

Common Use Cases:

• Route Planning: Ensuring students are assigned to the correct routes and stops.
• Attendance Monitoring: Tracking student attendance and participation in school transportation.
• Resource Allocation: Allocating transportation resources based on student assignments and stop utilisation.

Tips for Interpretation:

• Verify Route Assignments: Ensure that all students are assigned to appropriate routes and stops based on their addresses.
• Monitor Booking Status: Check that all students have active bookings for their routes and investigate any discrepancies.
• Analyse Stop Utilisation: Use the data to identify underutilised or overutilised stops and make necessary adjustments.

Related Reports:

• Trip Details Report: Provides detailed information about each bus trip, including student details and trip times.
• Bus Utilisation Report: Offers insights into bus usage and occupancy.
• Student Transport Report: Provides detailed information on student transportation patterns.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Student Stop Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.