Stop Activity Report

Support Document for Stop Activity Report

Report Name:

Stop Activity Report

Overview:

The Stop Activity Report provides detailed information about the activities at each bus stop within a specified period. It includes details such as the stop name and address, stop ID, route allocated, scan-on and scan-off counts, and usage percentage. This report is essential for tracking student transportation activities, ensuring safety, and managing bus stop efficiency.

Report Type:

Activity Report

Key Information Provided:

• Stop name
• Stop address
• Stop ID
• Stop type (e.g., Both)
• Route allocated
• Scan-on count
• Scan-off count
• Usage percentage

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Stop Activity Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range, stop, and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• From Date/To Date: Specify the date range for which you need the report. For this report, the date range is from 05/07/2024 to 05/07/2024.
• Stop: Select "ALL" to include all stops or specify individual stops.
• Organisation: Select the organisation or school to which the report pertains. Ensures the data is relevant to your institution.

Understanding the Report:

Columns:

• Stop: The name of the bus stop. Example: Macedon RollCall College.
• Stop Address: The address of the bus stop. Example: 121 Carrington St, Macedon VIC 3440, Australia.
• Stop ID: The unique identifier for the stop. Example: 10809.
• Stop Smart Route Allocated: Indicates the type of stop allocation (e.g., Both).
• Scan On: The number of students who scanned on at the stop. Example: 0.
• Scan Off: The number of students who scanned off at the stop. Example: 0.
• Usage %: The usage percentage of the stop. Example: 0%.

Key Metrics:

• Total Scan-Ons and Scan-Offs: Sum of all scan-ons and scan-offs across stops. Helps in understanding overall bus stop activity.
• Usage Percentage: Indicates the level of activity at each stop, helping to identify underutilised or overutilised stops.
• Stop Efficiency: Assesses the effectiveness of each stop based on usage data, enabling better route planning.

Common Use Cases:

• Route Planning: Adjusting bus routes based on stop activity to improve efficiency and service.
• Safety Monitoring: Ensuring that students are safely boarding and alighting at the designated stops.
• Resource Allocation: Allocating resources such as buses and drivers more effectively based on stop usage data.

Tips for Interpretation:

• Identify High-Activity Stops: Focus on stops with high scan-on and scan-off counts for potential improvements or additional resources.
• Assess Low-Activity Stops: Evaluate stops with low or zero activity to determine if they are necessary or if adjustments are needed.
• Monitor Usage Trends: Look for trends in stop usage over time to make informed decisions about route adjustments and resource allocation.

Related Reports:

• Student Transport Report: Offers insights into student transportation details and patterns.
• Bus Utilisation Report: Provides detailed information on bus usage and occupancy.
• Daily Absence Report: Tracks daily absences, helping to correlate with transportation activity.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Stop Activity Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.