Steps to Success for Rollover 2025

The 2025 RollCall rollover process is a powerful tool to seamlessly transition your school’s transportation, student bookings, and system settings from one year to the next. However, making informed decisions about your rollover type and properly preparing your transport plan can make all the difference in ensuring a smooth start to the new school year. This document provides tips, case studies, and strategies to help you navigate the 2025 rollover effectively.

Why Choose Specific Rollover Types

When deciding how to approach your rollover, it’s essential to weigh the advantages and disadvantages of each option based on your school’s unique needs.

Rollover Type: No Rollover (Starting Fresh)

• Why Choose It?
  Schools may opt for a fresh start if their existing transportation routes and bookings are outdated or poorly configured. If your school is experiencing significant changes, such as new student locations, altered timetables, or infrastructure updates, a fresh start allows you to design new, efficient routes from scratch.
• Advantages:
  • Full control over route and booking creation.
  • Ability to implement new plans based on current needs.
• Disadvantages:
  • Time-consuming to manually set up routes and bookings.
  • Increased administrative workload before the start of the school year.

Rollover Type: Routes and Stops Rollover (Without Bookings)

• Why Choose It?
  If your existing routes and stops are effective but the student bookings need to be reset due to new enrolments or reassignments, this option allows you to retain the transportation framework without carrying over outdated bookings.
• Advantages:
  • Retains the structure of routes and stops, saving time.
  • Allows for student re-bookings based on updated enrolments.
• Disadvantages:
  • Requires a fresh round of student bookings, which may take additional effort.

Rollover Type: Routes, Stops, and Bookings Rollover (Recommended)

• Why Choose It?
  This is the most seamless and efficient option when your routes, stops, and student bookings are functioning well. It automatically transfers all the data to the new academic year with minimal manual intervention.
• Advantages:
  • Quick and easy transition with minimal setup required.
  • Maintains continuity for students, staff, and transport.
• Disadvantages:
  • Requires a thorough review of current routes and bookings to ensure they are still valid.

1-Day vs 5-Day Rollover

When deciding between using a 1-day or a 5-day booking plan for the rollover, there are key differences to consider.

1-Day Rollover

• Advantages:
  • Simplifies the process by focusing on a single day of bookings, making it easy to spot errors or conflicts.
  • Ideal for schools with consistent daily transport needs across the week.
  • Easier to manage and clean up post-rollover.
• Disadvantages:
  • May not capture variations in weekly transport needs if your schedules differ by day.

5-Day Rollover

• Advantages:
  • Reflects weekly patterns more accurately if your transport and booking needs vary across days.
  • Reduces manual adjustments if students travel on different days of the week.
• Disadvantages:
  • Requires a thorough review of each day to ensure accuracy.
  • More complex to manage, and mistakes could impact multiple days across the year.
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Note: A full week rollover is an advanced option and should only be used if you are confident in your system and the accuracy of your current transport plan. This is best suited for experienced users who have a strong understanding of the transport system.

Thorough Review of the Transport Screen Before the Rollover Date

A crucial step before performing the rollover is reviewing your transport screen to ensure accuracy and completeness. This includes reviewing:

• Student bookings to ensure no students are missed or incorrectly assigned.
• Routes and stops to confirm they still align with student needs.
• Split weeks and custom travel plans that may require special handling after the rollover.

Make sure to complete this review before the actual rollover date to allow time for any necessary adjustments. If your current transport routes and stops are working well, choose a day in the past to model your rollover. If your routes need updating, use the opportunity to create your perfect transport day for the future. More information on creating the perfect day is available here. 

Post-Rollover Cleanup

After completing the rollover, it’s important to conduct a post-rollover cleanup to ensure everything is working as expected. Pay particular attention to:

• Split weeks and custom travel plans, as these may require additional review and adjustments.
• Bookings and routes to ensure that no errors or conflicts have carried over into the new year.
• More information on conducting a post-rollover cleanup is available here.