Rollover Step 3: New Students and Parents

In Step 3 of the 2025 Rollover process, you will focus on managing the data for new students and parents who will be joining your school in the upcoming academic year. This step is essential for ensuring that all new student and parent date is properly integrated into the RollCall system, enabling smooth communication and ability to utilise the RollCall system from the start of the year. 

Key Benefits

• Streamlined Onboarding Process: Ensure that all new student and parent information is accurately captured and integrated into the RollCall system, to allow a smooth start to the academic year.
• Accurate Student Data Management: Early and precise data entry for new students ensures reliable records for RollCall operations throughout the year.
• Efficient Transportation Planning: Accurate student data allows for optimal planning of bus routes and student bookings. 

Steps for New Students and Parents

Following completion of Step 2: Routes and Bookings, you will be directed to Step 3: New Students and Parents. In this step, there are several options for adding new students and parents to the RollCall system for the upcoming academic year. 

• LMS Plugin:
  • If your school has an existing LMS integration with RollCall, you can automatically pull in future students for the upcoming school year.
  • This option simplifies the process by syncing student data directly from your LMS, reducing the need for manual entry.
  • To ensure we bring in all relevant future students from your LMS (TASS, Setral, or Wonde), we need to know the latest possible start date for new students:
    • In the "Select Date for Rollover" field, choose the latest possible start date for new students joining your school.
    • This date will determine which future students are included in the rollover, ensuring that students starting up to and including this date are captured in the system.
    • Example: If the latest student start date is 15/02/2025, select this as the rollover date to include all students beginning on or before that date.

• RollCall Bulk Upload CSV:
  • If your school does not have an existing LMS integration with RollCall, you can use the RollCall Bulk Upload CSV option.
  • The CSV upload process, requires you to prepare a file with the required student and parent data, which can then be uploaded into the system for batch processing.
  • More information on this Student upload option is available here. 

• No Update:
  • If no new students or parents need to be added at this time, you can select No Update to skip this step and proceed to the next phase of the rollover process.

Need Help?

If you need assistance with the Rollover, please contact our support team at support@rollcall.com.au