Card Media – Setting Up Your Card Media Integration

Overview

The Card Integration Wizard provides a guided, step-by-step process for setting up student card scanning within RollCall. This feature allows schools to seamlessly connect their card systems without requiring technical expertise.

Supported Providers

The wizard supports three integration options, each with a provider-specific setup flow:

• PPC Software

• Monitor WA

• Custom Integration

Each option follows a consistent 4-step setup process while allowing for provider-specific configuration requirements.

How to Access Card Integration

1. Navigate to Settings in the Admin Console

2. Click Card Media Integrations

Wizard Structure

All providers follow the same four-step process:

1. Overview
   Introduction and summary of the integration process

2. Configuration
   Enter provider-specific setup details

3. Test Integration
   Validate the configuration before activation

4. Go Live
   Enable the integration for use within RollCall

All supported providers follow the same guided setup process within the Card Integration Wizard.

Step 1: Select Provider

• Navigate to the provider selection screen

• Choose one of the following integration options:

  • PPC Software

  • Monitor WA

  • Custom Integration

Step 2: Overview

• Review the overview information provided

• Confirm your understanding of the setup process before proceeding

Step 3: Configuration

• Complete the required configuration details for your selected provider

• For supported providers, the required fields may already be pre-populated to make setup easier

• Review all displayed values carefully to ensure they are correct for your school

• Download the configuration file if required

  • JSON file attached for PPC

  • For Monitor WA - Copy the Endpoint URL and Authentication Token above and Paste credential in your Integration Settings

Important:

• Pre-filled fields are designed to simplify setup and reduce manual input

• Some providers may require additional implementation details during configuration

• Ensure the configuration file is downloaded successfully before proceeding

Step 4: Test Integration

• Run a test to confirm the connection is working correctly

• The system will generate a random Student Number / ID, Student Name, and RollCall Student Code (HEX/DEC)

• Use these details to test the integration with your configured card setup

• Confirm the scan is successfully recognised in RollCall before proceeding

Step 5: Go Live

• Activate the integration once testing is successful

• Confirm the provider is ready for live use within RollCall

Restarting the Configuration

The wizard includes a Restart Configuration option.

What This Does

• Clears all current setup progress

• Resets the integration configuration

• Redirects the user back to the provider selection screen

When to Use

• If incorrect details were entered

• If you need to switch providers

• If you want to restart the setup process from the beginning

Important Notes

• All providers follow the same structured 4-step setup process

• Testing is required before going live

• Configuration requirements vary depending on the selected provider

• Restarting configuration will remove all unsaved progress

Summary

The Card Integration Wizard provides a simple and structured way to connect student card systems to RollCall. With guided steps, built-in testing, and flexible provider options, schools can confidently configure and activate card scanning with minimal effort.

Then to link to:

• Card Media - Managing Your Card Media Integration
• Card Media - About Scan Media (Tags and Cards)