Sick Report

Support Document for Sick Report

Report Name:

Sick Report

Overview:

The Sick Report provides detailed information about students who have been marked as sick within a specified date range. This report includes the student's name, student number, and the date of the absence. It is essential for tracking student attendance and health patterns, enabling schools to take necessary actions to support students' well-being.

Report Type:

Attendance Report

Key Information Provided:

• Date of absence
• Student's first and last name
• Student number
• Organisation

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Sick Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• From Date/To Date: Specify the date range for which you need the report. This helps in narrowing down the data to a specific period.
• Organisation: Select the organisation or school to which the report pertains. Ensures the data is relevant to your institution.

Understanding the Report:

Columns:

• First Name: The first name of the student marked as sick. Example: John.
• Last Name: The last name of the student marked as sick. Example: Doe.
• Student Number: The unique identifier for the student. Example: 123456.
• Date: The date when the student was marked as sick. Example: 05/07/2024.
• Bus: The bus number the student was marked sick for. Example: Bus 3.

Key Metrics:

• Total Sick Days: The total number of sick days recorded within the specified period. Useful for understanding overall attendance impact.
• Student Participation: Indicates the number of students who have been marked as sick. Helps in identifying health patterns.
• Daily Absence Rate: Tracks the daily rate of absences due to sickness. Useful for identifying trends and potential health issues.

Common Use Cases:

• Health Monitoring: Keeping track of student health and identifying patterns in sickness to take preventive measures.
• Attendance Tracking: Monitoring student attendance and ensuring accurate record-keeping for sick days.
• Parental Communication: Informing parents about their child's absence and ensuring they are aware of the school's attendance policies.

Tips for Interpretation:

• Identify Patterns: Look for recurring absences among students to identify potential health issues or patterns.
• Assess Impact: Evaluate the overall impact of sick days on student attendance and participation in school activities.
• Engage Stakeholders: Share findings with relevant stakeholders, such as teachers, parents, and school administrators, to address any concerns promptly.

Related Reports:

• Attendance Report: Provides a comprehensive view of all types of absences, including sick days, for a complete attendance record.
• Student Health Report: Tracks health-related absences and medical information for students.
• Daily Absence Report: Offers daily insights into student absences, helping to identify trends and address issues quickly.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Sick Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.