Trip Summary Report

Support Document for Trip Summary Report

Report Name:

Trip Summary Report

Overview:

The Trip Summary Report provides an aggregated overview of bus trips for students within a specified date range. It includes details such as the student's name, student number, grade, and the count of trips taken in the AM, PM, and other times. This report is essential for monitoring student participation in transportation services and ensuring efficient bus operations.

Report Type:

Transportation Report

Key Information Provided:

• Student's first and last name
• Student number
• Grade
• AM trip count
• PM trip count
• Other trip count
• Total trip count

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Trip Summary Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range, student, and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• From Date/To Date: Specify the date range for which you need the report. For this report, the date range is from 05/07/2024 to 05/07/2024.
• Student: Select "ALL" to include all students or specify individual students.
• Organisation: Select the organisation or school to which the report pertains. Ensures the data is relevant to your institution.

Understanding the Report:

Columns:

• Student First Name: The first name of the student. Example: John.
• Student Last Name: The last name of the student. Example: Doe.
• Student Number: The unique identifier for the student. Example: 123456.
• Grade: The grade level of the student. Example: 5.
• AM Count: The number of trips taken by the student in the morning. Example: 1.
• PM Count: The number of trips taken by the student in the afternoon. Example: 1.
• Other Count: The number of trips taken by the student at other times. Example: 0.
• Total: The total number of trips taken by the student. Example: 2.

Key Metrics:

• Total Trips: Sum of all trips recorded for each student within the specified date range.
• AM/PM Trip Distribution: Provides insights into the distribution of trips between the morning and afternoon sessions.
• Student Participation: Tracks the participation of students in transportation services.

Common Use Cases:

• Attendance Monitoring: Tracking student attendance and participation in school transportation.
• Operational Efficiency: Ensuring efficient bus operations by understanding trip patterns and student participation.
• Resource Allocation: Allocating transportation resources based on the number of trips and student participation.

Tips for Interpretation:

• Identify High Trip Counts: Focus on students with high trip counts to understand their transportation needs and patterns.
• Compare AM and PM Counts: Evaluate the distribution of trips between the morning and afternoon sessions to ensure balanced bus utilisation.
• Monitor Student Participation: Track student participation to identify any issues with attendance or transportation services.

Related Reports:

• Trip Details Report: Provides detailed information about each bus trip, including student details and trip times.
• Bus Utilisation Report: Offers insights into bus usage and occupancy.
• Student Transport Report: Provides detailed information on student transportation patterns.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Trip Summary Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.