Driver Report

Support Document for Driver Report

Report Name:

Driver Report

Overview:

The Driver Report provides detailed information about the performance and activities of bus drivers within a specified date range. This report includes data such as trip details, route information, child safety check expiry dates, and driver login/logout times. It is essential for monitoring driver performance, ensuring safety, and improving the efficiency of school bus operations.

Report Type:

Driver Performance Report

Key Information Provided:

• Date of the report
• Event group (AM/PM)
• Campus
• Bus company
• Bus route
• Driver's first and last name
• Child safety check expiry date
• Driver login and logout times

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Driver Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• From Date/To Date: Specify the date range for which you need the report. For this report, the date range is from 05/07/2024 to 05/07/2024.
• Organisation: Select the organisation or school to which the report pertains. Ensures the data is relevant to your institution.

Understanding the Report:

Columns:

• Date: The date of the report. Example: 05/07/2024.
• Event Group: Indicates whether the trip occurred in the AM or PM. Example: AM.
• Campus: The name of the campus. Example: RollCall College.
• Bus Company: The name of the bus company. Example: RollCall Bus Services.
• Bus Route: The route name or number. Example: Bus Route 1.
• Driver First Name: The first name of the driver. Example: John.
• Driver Last Name: The last name of the driver. Example: Doe.
• Child Safety Check Expiry Date: The expiry date of the driver's child safety check. Example: 12/12/2024.
• Login Time: The time the driver logged into the system. Example: 7:00 AM.
• Logout Time: The time the driver logged out of the system. Example: 4:00 PM.

Key Metrics:

• Driver Activity: Tracks the login and logout times of drivers to monitor their working hours.
• Child Safety Check Compliance: Ensures that all drivers have a valid child safety check and are compliant with safety regulations.
• Route Adherence: Monitors the routes taken by drivers to ensure they follow the assigned routes.

Common Use Cases:

• Performance Monitoring: Tracking the performance and activities of drivers to ensure they adhere to schedules and safety protocols.
• Compliance Checking: Ensuring that all drivers have up-to-date child safety checks and are compliant with regulatory requirements.
• Operational Efficiency: Identifying areas for improvement in driver performance and route adherence to enhance operational efficiency.

Tips for Interpretation:

• Compare Login and Logout Times: Ensure drivers are working within their scheduled hours and investigate any discrepancies.
• Monitor Child Safety Checks: Regularly check the expiry dates of child safety checks to ensure all drivers are compliant.
• Assess Route Adherence: Evaluate whether drivers are following their assigned routes and investigate any deviations.

Related Reports:

• Trip Details Report: Provides detailed information about each bus trip, including student details and trip times.
• Bus Utilisation Report: Offers insights into bus usage and occupancy.
• Student Transport Report: Provides detailed information on student transportation patterns.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Driver Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.