Transit Times KPI Report

Support Document for Transit Times KPI Report

Report Name:

Transit Times KPI Report

Overview:

The Transit Times KPI (Key Performance Indicator) Report provides detailed insights into the transit times for bus routes within a specified date range. This report includes metrics such as estimated transit times, actual transit times, variances, and the percentage of variance. It is essential for monitoring the efficiency and punctuality of bus operations and identifying areas for improvement.

Report Type:

Performance and Efficiency Report

Key Information Provided:

• Date of the report
• Bus number
• Estimated transit time
• Actual transit time
• Transit time variance
• Transit time variance percentage
• Event group (AM/PM)
• Driver name
• Average transit time

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Transit Times KPI Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range, bus, and driver.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• Date Range: Specify the date range for which you need the report. For this report, the date range is from 05/07/2024 to 05/07/2024.
• Bus: Select "ALL" to include all buses or specify individual buses.
• Driver: Select "ALL" to include all drivers or specify individual drivers.
• Organisation: Select the organisation or school to which the report pertains. Ensures the data is relevant to your institution.

Understanding the Report:

Columns:

• Date: The date of the report. Example: 05/07/2024.
• Bus: The bus number involved in the trip. Example: Bus 1.
• Estimated Transit Time: The scheduled transit time for the trip. Example: 30 minutes.
• Actual Transit Time: The actual transit time for the trip. Example: 35 minutes.
• Transit Time Variance: The difference between the estimated and actual transit times. Example: +5 minutes.
• Transit Time Variance %: The percentage difference between the estimated and actual transit times. Example: 16.67%.
• Event Group: Indicates whether the trip occurred in the AM or PM. Example: AM.
• Driver: The name of the driver. Example: John Doe.
• Average Transit Time: The average transit time across all trips. Example: 32.5 minutes.

Key Metrics:

• Transit Time Variance: Tracks the difference between estimated and actual transit times to identify punctuality issues.
• Transit Time Variance Percentage: Provides insight into the efficiency of the bus routes by comparing the variance as a percentage.
• Average Transit Time: Monitors the average transit time across all trips to assess overall performance.

Common Use Cases:

• Operational Efficiency: Ensuring buses adhere to schedules and identifying areas for improvement in transit times.
• Performance Monitoring: Tracking the performance of drivers and buses to ensure timely arrivals and departures.
• Resource Allocation: Allocating resources effectively based on performance data to improve transportation services.

Tips for Interpretation:

• Compare Variances: Look for patterns in transit time variances to identify recurring issues and areas for improvement.
• Focus on Averages: Use average transit times to get a sense of overall performance and identify outliers.
• Monitor Driver Performance: Track driver performance to ensure adherence to schedules and address any deviations.

Related Reports:

• Trip Details Report: Provides detailed information about each bus trip, including student details and trip times.
• Bus Utilisation Report: Offers insights into bus usage and occupancy.
• First Stop KPI Report: Provides insights into the performance of bus services at the first stop of each route.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Transit Times KPI Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.