OVERVIEW
Pay per period charging is designed for schools that charge a set amount for using their buses per period - i.e. Term, Semester or Year. The main steps to using Pay Per Period charging are as follows:
STEP ONE - Set the Student Options for each student
- Booking Option = Bus Traveller
- Payment Option = Pay per period
- Period = Period the bus pass is valid for (Term, Semester, Year)
If all pass holders are charged in the same period, then you may be able to re-purpose the period variables to otherwise segregate pass holders. E.g. Yearly Full-time are marked as "Year" and Yearly Part-time are marked as "Semester". This would allow you to auto charge both pass types without using discounts or manual adjustments to vary the amount charged. |
- Discount = % discount to calculate the correct charge for bus pass. Originally designed for schools which offer sibling discounts, this field can also be used to calculate the auto charge when there is a variety of bus pass price options available.
- Student Type = Custom drop down list. Email support@rollcall.com.au to add/edit this list with your options.
- Student Text = Free form short text field available to store further information about Pass type. e.g. "ZONE 1"
STEP TWO - Add your Pay per period charging period
SOLUTION ARTICLE - Pay Per Period - Creating a Charging Period
STEP THREE - Process the pay Per Period Charge
SOLUTION ARTICLE - Pay Per Period - Processing a Charge
EXAMPLE - Repurposing the Period setting to charge different Zone prices
SCHOOL ONE offers four different bus passes
Full Time AM and PM travel ZONE 1 $700 / Term
Part Time AM OR PM Travel only ZONE 1 $350 / Term
Full Time AM and PM travel ZONE 2 $1200 / Term
Part Time AM OR PM Travel only ZONE 2 $600 / Term
In this example we have 4 different Passes on offer, and all are purchased for the same period (Term). The AM OR PM only pass is 50% of the price of the AM and PM travel pass.
STEP ONE
We use the following settings in RollCall Student record
Period = Term (for ZONE 1 pass holders)
Period = Semester (for ZONE 2 pass holders)
The Period setting has been re-purposed to segregate students by pricing Zone
Student Type = ZONE 1 or ZONE 2 to identify students in the different zones
Student Text = Full Time or Part Time
Discount = 50% for Part Time pass holders
Below are the four variations of the student settings for each of the four charges. Student settings can be checked in the Student Report.
- Part-Time bus pass holders have a 50% discount applied
- Zone 2 students are set to Semester
- Zone 1 students are set to Term
STEP TWO
We are going to add TWO pay per period charging periods for each TERM we want to charge.
One for our Zone 1 pass holders and 1 for our Zone 2 pass holders.
REMEMBER: In this example we are re-purposing the systems ability to segregate students by charging period. We are using the period of "Term" to represent all Zone 1 pass holders and "Semester" to represent all Zone 2 pass holders.
We would enter these two charging periods for each term to charge for our two zones each term.
STEP THREE
When we process the charge the discount % entered for our Part Time pass holders will ensure they are only charged the part-time pass fee.
NOTE - Parents will only see the Pay per period name entered and the amount they are charged for each student. They do not see the payment frequency detail and the system does not limit how often you can charge for each payment period.
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