Non Travelled (Non Allocated) Report

Support Document for Non Travelled (Non Allocated) Report

Report Name:

Non Travelled (Non Allocated) Report

Overview:

The Non Travelled (Non Allocated) Report provides a list of students who did not travel on the bus despite being allocated to a route on a specific date. This report is essential for identifying discrepancies in student transportation records and ensuring that all allocated students are accounted for.

Report Type:

Student Transport Report

Key Information Provided:

• Date of the report
• Group (AM/PM)
• Bus number
• Student's first and last name
• Student number
• Organisation

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Non Travelled (Non Allocated) Report" from the dropdown or the report icons.
4. Apply relevant filters such as date range, bus, and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• From Date/To Date: Specify the date range for which you need the report. This helps in narrowing down the data to a specific period.
• Bus: Select the specific bus(es) you are interested in. Useful for focusing on particular buses.
• Organisation: Select the organisation or school to which the report pertains. Ensures the data is relevant to your institution.

Understanding the Report:

Columns:

• Date: The date when the student was scheduled to travel but did not. Example: 05/07/2024.
• Group: Indicates whether the report pertains to the AM or PM group. Example: AM.
• Bus: The bus number allocated to the student. Example: Bus 3.
• First Name: The first name of the student who did not travel. Example: Jane.
• Last Name: The last name of the student who did not travel. Example: Doe.
• Student Number: The unique identifier for the student. Example: 123456.

Key Metrics:

• Non Travelled Count: The number of students who did not travel despite being allocated. Useful for identifying patterns and addressing issues.
• Bus Impact: Evaluates which buses have the highest number of non-travelled students. Helps in identifying potential issues with specific routes or buses.
• Time of Day Analysis: Determines whether non-travel incidents are more frequent in the AM or PM. Useful for scheduling and planning.

Common Use Cases:

• Attendance Monitoring: Ensuring that all allocated students are accounted for and investigating any discrepancies.
• Operational Efficiency: Identifying and addressing issues that may prevent students from travelling as scheduled.
• Resource Allocation: Adjusting bus routes and schedules based on the non-travelled data to improve efficiency.

Tips for Interpretation:

• Identify Trends: Look for recurring instances of non-travel to pinpoint underlying issues such as route problems or student preferences.
• Investigate Discrepancies: Follow up on students who frequently do not travel to understand the reasons and take corrective actions.
• Engage Stakeholders: Share findings with relevant stakeholders, such as teachers, parents, and school administrators, for comprehensive management.

Related Reports:

• Student Transport Report: Offers insights into student transportation details and patterns.
• Bus Utilisation Report: Provides detailed information on bus usage and occupancy.
• Exception Details Report: Provides detailed information on various exceptions, including non-travel incidents.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Non Travelled (Non Allocated) Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.