Student Report

Support Document for Student Report

Report Name:

Student Report

Overview:

The Student Report provides comprehensive information about each student enrolled at RollCall College. This report includes details such as student demographics, contact information, grade, campus, and various administrative and billing options. It is essential for maintaining accurate student records and managing school operations effectively.

Report Type:

Student Information Report

Key Information Provided:

• RollCall ID (RC ID)
• Student's first and last name
• Student number
• Student code
• Grade
• Address
• Campus name
• Student type
• Additional student text
• Booking option
• Payment option
• Period pay
• Pay frequency
• Discount percentage
• Fixed fare
• Billing status
• Active status
• Medical notes

How to Generate the Report/Filters:

Steps:

1. Access your school's RollCall Admin Console.
2. Select "Reports" from the navigation bar.
3. Select "Student Report" from the dropdown or the report icons.
4. Apply relevant filters such as active status and organisation.
5. Click "Run Report."
6. Use the on-screen report tool or export the report to PDF or Excel.

Filter Information:

• Active Status: Specify the active status to include all students or filter by active/inactive status.
• Organisation: Select the organisation or school to which the report pertains. Ensures the data is relevant to your institution.

Understanding the Report:

Columns:

• RC ID: The unique identifier for the student in the RollCall system. Example: 125716.
• First Name: The first name of the student. Example: Abdul.
• Last Name: The last name of the student. Example: Khan.
• Student Number: The unique number assigned to the student. Example: 8949.
• Student Code: The code assigned to the student. Example: 1687741588.
• Grade: The grade level of the student. Example: 7.
• Address: The address of the student. Example: 34 Maria Ave, Singapore 456765, Australia.
• Campus: The name of the campus the student is associated with. Example: SNG - VJC.
• Student Type: The type of student (e.g., BUS TRAVELLER). Example: BUS TRAVELLER.
• Student Text: Additional text related to the student. Example: N/A.
• Booking Option: The booking option selected for the student. Example: PAYG.
• Payment Option: The payment option selected for the student. Example: No.
• Period Pay: Indicates whether period pay is enabled. Example: Yes.
• Pay Frequency: Indicates how frequently payments are made. Example: Yes.
• Discount Percentage: The discount percentage applied to the student's account. Example: N/A.
• Fixed Fare: Indicates if a fixed fare is applied. Example: N/A.
• Billing: The billing status of the student. Example: Yes.
• Active: The active status of the student. Example: Yes.
• Medical Note: Any medical notes related to the student. Example: N/A.

Key Metrics:

• Active Students: Tracks the number of active students enrolled at the school.
• Grade Distribution: Provides insights into the distribution of students across different grade levels.
• Payment and Billing: Monitors payment options and billing status to ensure all accounts are up-to-date.

Common Use Cases:

• Record Keeping: Maintaining accurate and comprehensive records of student information for administrative purposes.
• Operational Management: Managing student-related operations such as transportation, billing, and medical records.
• Parent Communication: Ensuring that contact information is up-to-date for effective communication with parents.

Tips for Interpretation:

• Verify Student Details: Ensure that all student details are accurately recorded and up-to-date.
• Monitor Payment Status: Check the payment and billing status of students to identify any issues and ensure timely payments.
• Analyse Grade Distribution: Use the data to understand the distribution of students across different grades and plan accordingly.

Related Reports:

• Parent Report: Provides detailed information about parents or guardians associated with students.
• Customer Statement Report: Summarises all financial transactions and balances for each customer (parent/guardian).
• Student Transport Report: Offers insights into the transportation arrangements for students.

Troubleshooting:

• Missing Data: Ensure that the report is generated for the correct date range and filters are applied properly.
• Incorrect Filters: Double-check the filters to ensure they align with your reporting needs.
• Data Discrepancies: Verify data entries in the RollCall system for accuracy if discrepancies are found in the report.

Additional Resources:

(To be filled in by the support team)

This support document should help you understand and effectively utilise the Student Report in your RollCall system. If you encounter any issues or have further questions, please contact our support team.